Never Write "Does 3pm Work?" Again

Jamie handles all the back-and-forth of scheduling, coordinating with multiple people via email until everyone agrees on a time. Just CC her, and she takes over completely.

How It Works in Practice

Here's a real example of Jamie coordinating a meeting:

You → Jamie + Team:

Hi Jamie,

Can you please schedule a project kickoff meeting with Sarah Chen, Mike Rodriguez, and David Park for next week? We'll need 90 minutes.

Thanks!

Jamie → Sarah, Mike, David (separate emails):

Hi Sarah,

I'm Jamie, Alex's assistant. I'm coordinating a 90-minute project kickoff meeting for next week.

Alex is available:
- Tuesday 2-4pm EST
- Wednesday 10am-12pm or 3-5pm EST  
- Thursday 9-11am or 2-5pm EST

What times work best for you? I'll coordinate with everyone to find a slot that works for all.

Best regards,
Jamie

Sarah → Jamie:

Hi Jamie, I can do Tuesday 2pm or Thursday 9am. I'm in PST btw!

Jamie → Sarah:

Perfect, thanks Sarah! I've noted you're in PST, so those would be:
- Tuesday 11am PST
- Thursday 6am PST

Just to confirm - did you mean Thursday at 9am PST (noon EST)? I want to make sure we get the timing right!

(Jamie continues coordinating with Mike and David separately, managing time zones and availability)

Jamie → You:

Hi Alex,

Good news! I've confirmed the project kickoff meeting:

📅 Thursday, March 14
⏰ 2:00-3:30pm EST
👥 You, Sarah Chen, Mike Rodriguez, David Park

I've sent calendar invites to everyone with a Google Meet link. Sarah's joining from PST (11am her time), which I've noted in the invite.

Everyone's confirmed their attendance.

Best,
Jamie

Calendar Integrations

Jamie seamlessly works with your existing calendar system:

• Google Calendar - Full integration with Google Workspace
• Outlook/Office 365 - Complete Microsoft ecosystem support
• Apple Calendar (iCloud) - Perfect for Mac and iOS users
• Fastmail - Privacy-focused calendar support

Once connected, Jamie can check your availability, create events, and send invites—all through email conversation.

Intelligent Features That Save You Time

Automatic Follow-Ups

Jamie doesn't forget. If someone hasn't responded to a scheduling request within 48 hours, she'll send a polite follow-up automatically. No more wondering if your email got lost.

Video Conferencing Setup

Jamie automatically adds video links to meetings:

• Google Meet for Google Calendar users
• Microsoft Teams for Outlook users
• Or specify your preference, and she'll include custom location details

Time Zone Intelligence

Jamie picks up on context clues to prevent time zone disasters:

• Reads email signatures for location information
• Confirms times when time zones are ambiguous
• Always includes time zones in confirmations
• Sends invites with correct local times for each participant

Chaos-Free Coordination

Instead of confusing reply-all chains, Jamie isolates conversations:

• Each participant gets personalized emails
• No one sees the messy back-and-forth
• Professional experience for external clients
• Clean communication threads

Common Scheduling Scenarios Jamie Handles

✓ Complex group meetings - Coordinating 5+ people across time zones
✓ Rescheduling when someone cancels - Jamie handles the whole process
✓ Recurring meetings - Set up weekly check-ins or monthly reviews
✓ External client meetings - Professional coordination without the hassle
✓ Interview scheduling - Keep candidates engaged with prompt coordination
✓ Follow-up meetings - "Let's meet again in 2 weeks" becomes Jamie's job

Get Started in 30 Seconds

1. Connect your calendar (Google, Outlook, iCloud, or Fastmail)
2. CC Jamie on any email where scheduling is needed
3. Let her handle the rest

No more scheduling ping-pong. No more time zone math. No more "sorry for the delay." Just efficient, professional meeting coordination that happens automatically.